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Event Management

Are you tired of humdrum campaigns and dull corporate events? You’ve came to the right place! We are dedicated to provide a fresher, faster-paced and driven by clearer understanding of the future trends of the corporate world. We provide comprehensive services from zero to completion.

The right events can help drive change, motivate and inspire. From gala, conferences, launch events and leadership events and everything in between. Eventfull has created a ground-breaking and COVID safely events, with a solid track record of strategic goals to achieve and exceed.

Where Moments Become Memories

How it Work

Define Your Objectives

Clearly outline the goals of your exhibition presence. Are you aiming to generate leads, showcase products, increase brand awareness, or something else?

Budget Allocation

Determine how much you're willing to spend on the entire exhibition stand, including design, construction, graphics, furniture, technology, staffing, and other related expenses.

Concept and Design

Work with a skilled exhibition designer or design team to create a concept that aligns with your brand and objectives. Consider factors like layout, branding, colors, materials, lighting, and overall aesthetics.

Booth Layout

Decide on the layout of your booth, including the placement of different elements such as product displays, meeting areas, interactive zones, and storage spaces.

Graphics and Branding

Create eye-catching graphics and signage that convey your brand identity and key messages. These visuals should be consistent with your overall design concept.

Technology Integration

Determine if you need technology such as screens, interactive displays, or virtual reality experiences to enhance engagement with visitors. Plan the installation and integration of these technologies.

Furniture and Equipment

Choose the appropriate furniture and equipment for your stand, including tables, chairs, counters, shelves, and display cases. Ensure they complement your design and provide functional spaces for interactions.

Materials and Construction

Select durable and high-quality materials for construction. Work with a reliable contractor or construction team to bring your design concept to life. Ensure safety and compliance with exhibition regulations.

Logistics and Shipping

Plan the transportation of your exhibition materials to the venue. Coordinate with logistics providers to ensure everything arrives on time and in good condition.

On-Site Installation

Arrive at the exhibition venue ahead of time to oversee the installation of your stand. This includes setting up structures, arranging furniture, installing graphics, and ensuring technology works smoothly.

Staffing and Training

Train your staff who will be present at the exhibition stand. They should be knowledgeable about your products/services, capable of engaging with visitors, and able to answer questions effectively.

Engagement Strategy

Develop a strategy for engaging with visitors. This could involve presentations, demonstrations, interactive activities, giveaways, contests, or networking events.

Testing and Rehearsal

Conduct thorough testing of all technology and equipment to identify and resolve any issues before the exhibition starts. Rehearse staff roles to ensure a seamless visitor experience.

Promotion and Outreach

Promote your presence at the exhibition through various channels, including social media, email campaigns, and industry publications. Consider offering incentives for attendees to visit your stand.

Measurement and Evaluation

Define metrics to evaluate the success of your exhibition stand, such as leads generated, engagement levels, and brand impressions. Collect feedback from both attendees and your team for future improvements.

Dismantling and Packing

Plan the teardown process, ensuring that everything is packed securely for transport. Label materials and equipment for easy identification during future exhibitions.

Post-Exhibition Follow-Up
Follow up with leads and contacts you made during the exhibition. Send thank-you emails, share additional information, and nurture potential relationships.

We provide a customised end-to-end event management and state-of-the-art production services to inform, inspire and engage your audience. From finding the perfect venue to creating stunning images and breathtaking immersive experiences, we plan, design, host and manage great corporate events.

Define Your Conference

- Determine the purpose, goals, and theme of the conference.

- Identify the target audience, such as professionals, academics, industry experts, or enthusiasts.

Set a Budget

- Estimate all potential expenses, including venue rental, catering, marketing, speakers' fees, materials, and technology.

- Create a detailed budget and allocate funds accordingly.

Form a Planning Committee

- Recruit a team of individuals who can contribute their expertise in different areas, such as logistics, marketing, programming, and finance

Choose a Venue

- Select a suitable venue based on the expected number of attendees and the event's theme.

- Ensure the venue is equipped with the necessary facilities, such as audiovisual equipment, seating, and breakout rooms.

Set a Date

- Consider factors like the availability of key speakers, the target audience's schedule, and potential conflicts with other events

Secure Speakers and Presenters

- Invite keynote speakers, panelists, and workshop leaders who are knowledgeable and relevant to the conference theme.

- Confirm their availability and discuss any compensation or travel arrangements.

Develop a Conference Program

- Create a detailed schedule that includes keynote speeches, panels, workshops, networking sessions, breaks, and social events.

Promote the Conference

- Develop a marketing plan that includes online promotion, social media, email campaigns, and collaborations with relevant organizations.

- Design promotional materials such as flyers, banners, and a conference website.

Registration and Ticketing

- Set up an online registration system for attendees to sign up and purchase tickets.

- Offer different ticket options (e.g., early bird, regular, student rates) and include information about what's included with each ticket.

Logistics and Operations

- Coordinate transportation, accommodations, and catering for speakers and attendees.

- Plan signage, registration desks, and conference materials distribution.

Technology and Audiovisuals

- Ensure the venue has the necessary technology and audiovisual equipment for presentations.

- Test equipment in advance to avoid technical glitches during the conference.

On-Site Management

- Have a dedicated team to manage on-site operations, handle registration, assist speakers, and address any issues that arise.